Posted:
Performs the administrative functions of the Property Management Team assuring a high level of professionalism in property issues, including timely response to and resolution of any tenant requests or concerns. Job Description ESSENTIAL FUNCTIONS AND RESPONSIBILITIES • Provide full administrative support, including phone support, typing reports, filing and distribution of correspondence • Schedule and coordinate meetings/special events, as requested • Assist in lease administration activities, including tenant contacts and insurance information; generate reports as directed • Prepare and coordinate bid proposals, service contracts, and schedule service calls. Assist in bidding process and assist Property Manager(s) in their vendor coordination efforts • Prepare and code invoices for approval • Maintain and update tenant and vendor information, including contracts, lease abstracts, insurance certificates, contact database, etc • Support, track, and process encroachment permits for construction projects • Monitor and maintain the property maintenance work order system and prepare reports for Property Manager on status of service requests • Maintain lease, vendor contract, and property files, hard copy and electronic • Promote and foster positive relationships with tenants and clients • Assist with various management reports as well as annual budget preparation • Other duties as directed by Property Management or Senior Management KEY COMPETENCIES • Communication Proficiency (oral and written) • Customer Focus (internal and external) • Organization Skills • Interpersonal Skills • Initiative • Multi-tasking IMPORTANT EDUCATION • High school diploma/GED equivalent; Bachelor’s Degree preferred IMPORTANT EXPERIENCE • Customer service experience preferred • Commercial Real Estate experience preferred • Proficiency in Microsoft Office Suite preferred